The key to a successful family portrait session lies in efficiency. Careful planning ensures this portion of your day unfolds smoothly and stress-free. Here are five tips to help you create a more enjoyable and well-organized photo experience:

1. Minimize Distractions

The more the photographer has to compete for the attention of family members, the longer the portrait session will take. Whenever possible, schedule formal portraits before the majority of guests arrive. This approach works particularly well if you have chosen to do a first look, allowing family photos to be taken before the ceremony.

If you decide against a first look, consider having the officiant make a brief announcement after the ceremony. Immediate family members can be asked to remain behind for portraits while other guests proceed to cocktail hour.

Additionally, it is important to communicate to extended family that this time is dedicated solely to formal photographs. Encouraging them to enjoy the celebration without taking pictures during this session helps avoid confusion and ensures everyone is focused on the photographer.

2. Create a Clear Family Photo List

One of the most effective ways to streamline your portrait session is to prepare a detailed and organized list of the family groupings you wish to have photographed.

This list should be specific—such as “Bride with Parents” or “Groom with Siblings and Grandparents”—and shared with your photographer well in advance. Additionally, consider appointing a family member or coordinator familiar with your relatives who can assist in quickly gathering the groups when needed.

Having a clear and comprehensive list helps keep the session efficient and ensures that no important family members are inadvertently overlooked.

3. Plan Your Space (and Seating)

Review your list of family groupings—particularly your largest group—and consider the following questions:

• Is the chosen space sufficiently large to accommodate everyone comfortably?
• Can your photographer maintain a distance of at least 10 to 15 feet to capture a well-composed, full group shot?
• Is the lighting adequate, and is the background free from distractions?

If indoor space is limited, consider moving portraits outdoors, weather permitting. Many venues feature attractive natural backdrops or front staircases that work beautifully for larger groups.

If the space is somewhat confined, plan to have some family members seated in front. This not only conserves space but also provides comfort for older relatives or those who may find standing for long periods difficult. Be sure to determine the source of chairs and assign someone to manage their placement.

Additionally, take into account any mobility concerns among family members, and prioritize their portraits early in the session to minimize discomfort and fatigue.

Family portraits don’t have to be stressful. With a bit of forethought and structure, they can be smooth, meaningful, and—most importantly—reflective of the people who matter most on your wedding day. If you’d like a sample family photo list or a printable checklist to help guide your planning, feel free to reach out. I’d be happy to help ensure this part of your day goes off without a hitch.